Document and Media Remediation

One of the most challenging and time-consuming digital remediation tasks applies to cases of documents and media, anything from tables, images, flow charts, complicated graphics, and more. EqualWeb can remediate these elements for you easily and professionally, leaving no part of your website inaccessible.

While your content may be diverse, our testing engineers have successfully remediated every format. We provide scanning, format conversion, and accessible version control for Section 508 and WCAG 2.1 Level AA compliance. Inaccessible documents and media are one of the leading causes of web accessibility lawsuits. To avoid any such legal risk, EqualWeb can take this assignment off your compliance to-do list and ensure your accessibility levels remain intact.

Our expert team of accessibility specialists test and remediate documents, including:

PDFs
Microsoft Word documents
Excel spreadsheets
Powerpoint presentations
Fillable forms

Unsure where to start? Reach out to us!

WCAG 2.1 guidelines for documents and media remediation

EqualWeb uses the highest and most up-to-date WCAG 2.1 Level AA guidelines to remediate websites, including digital documents and media. The Web Content Accessibility Guidelines (WCAG 2.1) provide essential guidelines on making web content more usable for individuals with various disabilities, such as visual, auditory, physical, speech, cognitive, language, and neurological impairments.

With a population of individuals living with disabilities of about 1 billion globally and at least 25 percent in the United States, ensuring this group can access your website content is of utmost importance both for traffic purposes and for complying with accessibility laws. WCAG 2.1 compliance is the surest path to finetune your website to the latest accessibility requirements and ensure your digital content, all of it, is accessible to everyone.

Delivering inclusive documents

We remediate documents at all phases, whether in development or ready for release, and provide recommendations to help your deliverables maintain the highest level of accessibility. Our staff is comprised of testers who are certified accessibility experts. They provide recommendations based on how a user with a disability will interact with your document using assistive technologies.

This perspective allows our team to find issues that others may miss while maintaining the look and feel of the original version. We work with you to see which elements might need the most work by gauging your final audience. We formulate the proper alternative text for images, recreate accessible tables and graphs, craft labels for form fields, as well as maintain the textual hierarchy required and heading styles. The end result is a document that is accessible to the broadest audience possible, without changing any of the content.

Remediate your documents today

Type of media	Deaf Users	Blind Users	Remarks
A video created or hosted by the customer	Subtitles should be added in VTT format, a new HTML 5 standard that enables assistive technologies to read with different voices for each character.	Headings should be extended, i.e. a description of significant occurrences related to the video.	Make sure all buttons are accessible.
A movie that is embedded from an external source			Make sure all buttons are accessible.
Sound files & wav, mp3 and other formats	Make sure there are captions for an audio file.	Make sure there are captions for an audio file.	Make sure all buttons are accessible.
Flash advertising	Placement of a link that allows users to move to a page that displays the content in an accessible way that can be understood.	Captioned like a video.	Captioned like a video.
Animated GIF (s)	Insert subtitles in VTT format, a new HTML 5 standard that enables assistive technologies to read with different voices for each character.	Headings should be extended, i.e. a description of significant occurrences related to the sound.	Make sure all buttons are accessible.
PDF / WORD documents	Use headers, paragraph marks, bullets, ALT tags to images.	Headings should be extended, i.e. a description of significant occurrences related to the sound.	It is advisable to reduce the use of tables.
Banner files	ALT tags should be provided with alt text for animation.	Use headers, paragraph marks, bullets, ALT tags to images.
Image files: JPG, IMG, TIF	ALT tags should be provided with alt text.	ALT tags should be provided with alt text.
Captcha	Will not be considered accessible without audio.	Will not be considered accessible without audio.